- Personal Information We May Collect
When you interact with us through our Services, we may collect data, including Personal Information from you or from other sources. “Personal Information” is information about an individual from which that person can be identified.
Data that we collect may be information that you directly provide to us, such as Personal Information you provide when you use our Services, or information that is passively or automatically collected from you, such as information collected from your browser or device.
The data we collect primarily includes:
• Data that you provide directly when you register for or use, the Services. This data will vary, but typically consists of name, email address, postal address, phone number and other similar contact data. We also receive data from the communications you send to us, such as customer service inquiries, product reviews and other feedback regarding the Services.
• User credentials, such as username, password, password hints and similar security information used to create an account and authenticate users of the Services.
• Demographic data, such as age, gender, country and language preference.
• Payment data, such as credit card information and billing address.
• Device data, such as type of device, operating system and other software installed on the device, device settings, IP address, device identifiers and error reports.
•Usage data, such as the programs and features you access, items you purchase, and the timing, frequency and duration of your interactions through the Services.
• Location data, such as IP addresses transmitted from your device.
• Information about your interests and preferences, such as your favorite events, clubs, artists or athletes, your home city or your communications preferences. In addition to what you provide directly, we may infer your interests and preferences from other data we collect, such as the content and advertisements you interact with while using the Services.
• Third-party integrations. If you connect your use of the Services through a third-party service (e.g., a social media platform), the third-party may share certain information from your third-party account with us.
• Other third-party data, such as data from our affiliates, partners or vendors, data brokers or public sources. For example, if a third-party runs a contest, they might share information about the people who entered the contest in accordance with their own privacy notices. We also might receive Personal Information from online ticket websites in accordance with their own privacy notices and/or through agreements with such online ticket websites, so we can see who has bought tickets to which game.
- How OSEG May Use Personal Information
Please be advised that OSEG may use Personal Information for the following purposes.
OSEG may use Personal Information to provide Services. We use the data we collect or receive to provide you with the Services you use or request. For example, we use this information to:
• Create accounts;
• Process transactions;
• Provide technical support and respond to user inquiries;
• Store Personal Information and keep records of our processing activities;
• Comply with legal obligations that apply to us in connection with the provision of our websites, apps and Services;
• Administer your participation in our events, contests, sweepstakes, games, or promotions;
• Notify you about updates to our Services or send other communications that are relevant to your use of our Services; and
• Protect you and us by enhancing our ability to detect and prevent fraud and potentially illegal activities in connection with our Services and otherwise enforce our rights.
If you are in an EU Member State, your Personal Information will be processed for this purpose under the lawful bases of:
• Performance of a contract;
• Legitimate interests; and/or
• Compliance with a legal obligation.
OSEG may use the data we collect and receive to improve our operation and Services. We also use the data we collect or receive to provide content you may find relevant and interesting and to maintain and upgrade our operations and our Services. For example, we may use this information to:
• Solicit, process, review and make use of input and feedback;
• Identify and address technical issues on our Services; and
• Customize your experiences based on location information or your online activities, including the content you view, the products you bid on or purchase, other Services of ours you use, and other information we collect or receive.
If you are in an EU Member State, your Personal Information will be processed for this purpose under the lawful basis of:
• Legitimate interests.
OSEG may use the data we collect and receive to provide effective advertising and marketing. We also use the data we collect and receive to send you promotional communications. For example, we may use this information:
• To send you electronic and other marketing messages about our Services, our venues, sponsors, our community and charitable endeavors, or other third-party business partners that may be tailored to your preferences and interests – for example, content related to your favorite artist or club.
• To conduct analytical and/or market research to enable us to improve the goods and services we offer.
• To help our business and advertising partners understand the effectiveness of their advertising and marketing campaigns and to compare the performance of those campaigns to ads displayed on other websites and apps.
If you are in an EU Member State, your Personal Information will be processed for this purpose under the lawful bases of:
• Consent, where we send you direct marketing (except where we are marketing our own products and/or services which are similar to those in which you have previously purchased from us and several further conditions are met); and/or
• Legitimate interests for all other marketing.
OSEG may use the data we collect and receive to anonymize you. We may take your Personal Information and anonymize it, after which we may use it and share it for our analytics services (for instance, to find out the types of people who use certain Services), and to provide insights for ourselves and third-parties.
If you are in an EU Member State, your Personal Information will be processed for this purpose under the lawful basis of:
• Legitimate interests.
OSEG may use the data we collect and receive to protect you, ourselves and others. We may use your personal information to protect you, ourselves, and others by enhancing our ability to detect, prevent, or otherwise address fraud, illegal activities, security or technical issues, or to protect against harm to the rights, property, or safety of OSEG, its customers, users, business partners, or the public, or otherwise enforce our rights.
OSEG may also use the data we collect and receive for other purposes that will be described to you at the point of collection or for which you provide your consent or as permitted or required by applicable law.
- How OSEG May Share Personal Information
We may share information that we collect or receive with third-parties as described below:
OSEG may share the data we collect and receive with our affiliates. We may share information with current and future affiliates, including our parent and subsidiary companies, joint venture partners, registered charities operated by us or other companies we control, are controlled by, or with which we are under common control, and for clarity includes, without limitation, Lansdowne Stadium Limited Partnership (o/a TD Place), Ottawa REDBLACKS Football Club, Ottawa 67’s Hockey Club, Lansdowne Retail Limited Partnership (o/a “Shops at Lansdowne”), Lansdowne Master Limited Partnership, and the OSEG Foundation.
OSEG may share the data we collect and receive with our service providers. We sometimes engage or partner with other companies – such as content providers, retail and other companies, advertising providers, audience-measurement companies, social networking services, customer service providers, and mobile location analytics providers – to operate the Services or perform certain functions on our behalf, for example, hosting our Services, storing our data, maintaining our fan database, delivering messages and advertising, operating our websites, process payments and orders, and digital platforms, administering our contests and sweepstakes. From time to time, we may provide information about you to these companies, including access to your Personal Information as needed for them to perform these functions. For example, to operate certain Services, and we therefore may share information about you with such third-parties, their service providers, their successors and permitted assigns, and their affiliates in connection with the operation and delivery of our Services. While these operational partners may use information about you to operate the Services, you should presume that these operational partners may use your information for their own purposes in accordance with their respective privacy policies.
OSEG may share the data we collect and receive with our business partners. We may share information about you with other select business partners that are not service providers, such as our sponsors, event promoter, facility licensees (including, without limitation, Atletico Ottawa, Canadian Premier League, Ottawa BlackJacks, and the Canadian Elite Basketball League), other retailers, and broadcast partners, so that they can provide you with special offers, promotional materials, and other materials that may be of interest to you. These other business partners are expected to protect the confidentiality, integrity, and security of any information we share with them. However, when you agree to share your information in this way, we are not responsible for the privacy practices of our business partners, which may use your information for their own purposes.
OSEG may share the data we collect and receive with our leagues. We may share information about you with the leagues which an OSEG entity may belong, including the Canadian Football League, the Canadian Hockey League, and the Ontario Hockey League. These leagues may use this information for purposes including: providing you with special offers, promotional materials, and other information that may be relevant to you; improving their products and services; and performing internal analysis. Where required by applicable law, we will seek your consent before sharing your information with these leagues for promotional purposes. Please note that these league websites and services are not controlled by OSEG and are subject to their own individual privacy policies, and OSEG is not responsible for the privacy practices of these leagues.
OSEG may share the data we collect and receive when you participate in games and contests. We may share information with third-parties in connection with the administration or marketing of games or promotional contests connected to our Services. This might include, for example, names of the winners of a contest or in connection with a game leaderboard.
OSEG may share the data we collect and receive when you post publicly. We may share information with third-parties when you post information to a public user profile or a public area of our Services. If you post information to these interactive features, it may be publicly available, and you may receive unsolicited messages from other parties. We cannot ensure that parties who have access to such information will respect your privacy.
OSEG may share the data we collect and receive when necessary under certain circumstances. We may disclose your Personal Information to, for instance, law enforcement agencies and other public authorities or private entities, when we have reasonable grounds to believe that disclosure is necessary to:
• Comply with applicable law or respond to valid legal process;
• Protect the safety and security of individual(s), our venues, or our Services;
• Prevent fraud, abuse or other unlawful or unauthorized activities; and
• Protect the rights or property of us or third-parties, including enforcing the terms of our agreements.
Our Services may use online technologies called “cookies”. This section explains what these technologies are and how they may be used.
What are cookies? Cookies are small text files which are stored on the browser or hard drive of your computer or mobile device when you visit a webpage or application. A “session cookie” stores temporary information that is deleted when you close your web browser or turn off your computer or device. A “persistent cookie” enables the site to recognize when you return to it and remains stored on your computer until you delete it. These cookies work to make your experience browsing our site as smooth as possible by remembering your preferences the next time you visit the site. Cookies also allow us to improve our sites.
• Essential cookies allow you to be able to experience the full functionality of our site. For example, these cookies make it easier to log-in to an account.
• Performance cookies tell us how you use our site and help us to improve it. For example, these cookies count the number of visitors to our website and see how visitors move around when they are using it. This helps us to improve the way our site works, for example, by ensuring that users find what they are looking for easily.
• Customizer or functionality cookies allow our site to remember you and your preferences, helping to customize your experience on our site. For example, these cookies keep track of whether you have voted in a poll. These may also include targeting cookies, which record your visit to our Services, the pages you have visited and the links you have followed. We will use this information to make advertising displayed on our websites and websites belonging to third parties more relevant to your interests.
Cookie storage. All of our cookies are kept for a relatively short time duration and cookie data is stored in an anonymized state.
How do you change cookie preferences or block cookies? Within your browser, you can choose whether you wish to accept cookies or not. Different browsers make different controls available to you. Generally, your browser will offer you the choice to accept, refuse or delete cookies at all times, or those from providers that website owners use i.e. third-party cookies, or those from specific websites. Each browser’s website should contain instructions on how you can do this. If you do this, please be aware that you may lose some of the functionality of our websites.
Beacons. Our Services may also use online technologies called “beacons”. Beacons are small pieces of code placed on web pages, videos, and in emails that can communicate information about your browser and device to a server. Beacons can be used, among other things, to count the users who visit a web page or read an email, or to deliver a cookie to the browser of a user viewing a web page or email. These “beacons” should not be confused with “location beacons”, which are small devices in our venues or retail locations that enable alerts (such as a time-sensitive special offer) to be sent to your mobile device.
- Security Safeguards for Personal Information
We have adopted administrative and technical measures to help protect against loss, misuse, interference, disclosure, destruction, alteration and unauthorized access to the data you provide to us. We also maintain reasonable procedures to help ensure that such data is reliable for its intended use and is accurate, complete and current.
Please note that no data transmission or storage can be guaranteed to be 100% secure. Despite our efforts to ensure that unauthorized third-parties will not access or obtain your Personal Information, complete confidentiality and security cannot currently be guaranteed on the Internet. The provision of services and communications via the Internet are subject to a risk of interception, loss, or alteration. As a result, while we strive to protect your information and privacy, we cannot guarantee or warrant the security of any information you disclose or transmit to the Services and cannot be responsible for the theft, destruction, or inadvertent disclosure of your information. By using our web services, you acknowledge and agree that we cannot be held responsible for damages resulting from the transmission of confidential information or Personal Information over the Internet and that such communications are at your own risk. This does not affect any liability we might have under the GDPR in respect of the Personal Information of EU citizens. In the event of a breach of security safeguards for Personal Information, OSEG and its business partners will comply with all reporting and notification obligations.
Please be advised that regardless of the geographic location from which you use our Services or provide Personal Information to us, your data may be transferred to, maintained in, and processed by OSEG, its service providers, and our business partners in Canada, the United States and elsewhere in the world. By using our Services or by providing us with your information, you consent to this collection, transfer, storage, and processing of information to, in, and out of Canada and the United States and elsewhere in the world.
We will retain Personal Information only for as long as reasonably necessary for the purposes set out above or for as long as required by law. In some circumstances we will anonymize your Personal Information (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
- Your Access to Your Personal Information
We will give you access to Personal Information we retain about you in accordance with the provisions of the Personal Information Protection and Electronic Documents Act or other applicable law (EU citizens should see Section 10, below, which more fully describes their rights and California residents should see Section 11 with respect to their rights). We will make every reasonable effort to keep your Personal Information accurate and up-to-date. Upon your request, you shall be informed of the existence, and where possible, of the use and disclosure of your Personal Information. You may verify the accuracy and completeness of your Personal Information, and may request that it be amended, if appropriate. Simply send us an e-mail at firstname.lastname@example.org and we will look after your request.
- Your Preferences
Withdraw. Subject to legal restrictions and reasonable notice, you may withdraw your consent for us to use your Personal Information at any time by contacting our privacy officer at email@example.com. Such withdrawal may affect your ability to use our Services, and could, in certain cases, prevent you from using one or more Services altogether.
Unsubscribe. You may opt out of receiving future promotional email communications from us by clicking the “Unsubscribe” link in the footer of promotional email communications and updating your preferences. You may also identify specific email publications about our teams and services which you would like to receive by visiting the applicable website. Please note that we may continue to send you transactional or service-related emails regarding your account. You may opt out of receiving promotional SMS messages (e.g. text messages) from us by replying “STOP” to any message, which is free of charge. Please note that we may respond to your opt-out request with a message confirming that you have successfully opted out.
Cookies. You can opt out of receiving certain cookies by adjusting your browser settings to refuse certain cookies or to alert you when a cookie is placed. Your browser settings may not permit you to block the use of certain non-cookie technologies, and those browser settings that block cookies may have no effect on such techniques.
Mobile Advertising Identifiers. These are unique strings provided by your mobile device’s operating system. They facilitate the delivery of targeted advertisements to your mobile device. For information on how to reset your advertising identifier and/or limit advertising tracking, please refer to the instructions for your mobile device’s operating system.
Our services are not directed to, or intended for, children under 13 years of age. We may use age screening mechanisms to help us determine if a user is under the age of 13. However, if a parent or guardian of a child who is under 13 years of age discovers that Personal Information of such child has been submitted to OSEG through the Services without the parent’s or guardian’s consent, OSEG will use commercially reasonable measures to remove such Personal Information from OSEG’s servers at the parent’s or guardian’s request. To request the removal of such Personal Information, OSEG, the parent or guardian must contact OSEG as set forth in Section 15, and provide all information requested by OSEG to assist it in identifying the Personal Information to be removed.
- European Privacy Rights
In France, you are also entitled to provide us with your instructions as to the fate of your Personal Information after your death.
Legal bases for processing
The relevant legal bases for processing personal data for the purposes of GDPR are as follows:
Consent: means our processing of your personal data where you have signified your agreement by a statement or action for a specific purpose. Consent will only be valid if it is a freely given, specific, informed and unambiguous indication of what you want.
You can withdraw your consent at any time by contacting us. This will not affect any processing that is carried out before you withdraw your consent.
Legitimate interests: means our processing of your personal data where this is necessary for our legitimate interests or those of a third-party, except where these interests are overridden by your interests or fundamental rights and freedoms. In this case, our legitimate interests are those that we have in:
• operating our apps and websites;
• providing the Services;
• sending you electronic marketing communications in respect of the Services, including where these are similar to those in which you have previously requested from us;
• detecting and preventing fraud and other criminal offences;
• ensuring the quality of, and improving, the Services;
• administering your account(s);
• responding to your queries and requests;
• communicating with you;
• record-keeping, statistical analysis, internal reporting and research purposes;
• ensuring network and information security;
• notifying you about changes to our services;
• investigating any complaint you make;
• providing evidence in any dispute or anticipated dispute between you and us;
• analyzing how our apps and website are being used;
• customizing various aspects of our apps and website to improve your experience;
• understanding the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;
• business and disaster recovery (e.g. creating back-ups);
• lawful document retention/storage purposes;
• database management; and
• protecting the rights, property, and/or safety of us, our personnel and others.
Necessary for compliance with a legal obligation: means our processing of your personal data where this is necessary for compliance with a legal obligation that applies to us.
Necessary in connection with a contract: means our processing of your personal data where this is necessary for the performance of a contract with you, or in order to take steps at your request before entering into a contract, for example, to deliver the Services to you.
OSEG (and each of its composite entities) is based outside of the European Economic Area (“EEA“) and so their collection and processing of your personal data may involve a transfer of information outside the EEA.
When transferring your personal data outside the EEA, we ensure that security measures and appropriate safeguards are put in place to protect the personal data and to ensure that all transfers comply with applicable data protection law.
Where we share your Personal Information with service providers or business partners based in the USA, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between Europe and the USA. For further details see https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/eu-us-data-transfers_en.
- California Residents’ Rights
OSEG will, to the extent required by any applicable law, disclose, delete or take any other action with respect to any Personal Information relating to you that is collected by OSEG. Specifically, if you are a resident of California and make such a request, OSEG (and each third-party to whom or which OSEG transferred any Personal Information relating to you) will (a) disclose (i) the categories of any Personal Information relating to you that is collected by OSEG, (ii) the categories of sources from whom or which such Personal Information is collected by OSEG, (iii) the business or commercial purposes for OSEG’s collecting such Personal Information, (iv) the categories of third-parties to whom or which OSEG transfers such Personal Information and (v) the specific pieces of such Personal Information collected by OSEG, and (b) except in certain circumstances, delete such Personal Information. Note, however, that laws that apply to one category of individuals do not confer the same benefits on other individuals not covered by such particular law.
- Third-Party Links
Our Services may, from time to time, contain links to and from third-parties. Please note that these websites have their own privacy notices and that we do not accept any responsibility or liability for these notices or for any personal data that may be collected through these websites. Please check the privacy notices of these other websites before you submit any personal data to them.
- If You Fail to Provide Personal Information
Where we need to collect Personal Information by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with the Services). In this case, we may have to cancel the provision of the Service you have with us but we will notify you if this is the case at the time.
- Contact Us
Ottawa Sports and Entertainment Group
1015 Bank Street
Ottawa, Ontario K1S 3W7
Attention: Privacy Officer
Updated: May 19, 2023